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Managing the Complete Oral Appliance Therapy Journey in One Platform

A unified OAT lifecycle platform tracking all 16 clinical steps — from patient screening to annual re-evaluation — improving treatment completion rates from 40% to 88% and reducing average case duration from 6 months to 8 weeks.

Build Your OAT Lifecycle Platform

About the Project

A case workflow platform built for Oral Appliance Therapy, managing all 16 clinical steps from screening and sleep testing through fabrication, titration, efficacy verification, and compliance monitoring. It replaces the 4–5 disconnected systems practices use, so no patient falls through the cracks.

Industry

Healthcare & Dental Sleep Medicine

Oral appliance therapy for obstructive sleep apnea across the full clinical journey.

  • Dental Sleep Medicine
  • Oral Appliance Therapy
  • Sleep Apnea Care
Business Type

Sleep dentistry practices treating obstructive sleep apnea

A Michigan practice running OAT cases on spreadsheets, faxes, and 4-5 systems.

  • Private Practice
  • 10 Years Treating OSA
  • 4-5 Disconnected Tools
Core Offering

End-to-end OAT lifecycle management with automated case progression

All 16 clinical steps in one system, from screening through annual re-evaluation.

  • 16-Step Workflow
  • Automated Progression
  • Task Assignment
  • Pipeline Dashboard
Clinical Journey

Sixteen steps, four phases

Screening, diagnosis and authorization, fabrication and delivery, then monitoring.

  • Screening & Intake
  • Diagnosis & Prior Auth
  • Fabrication & Delivery
  • Titration & Follow-Up
Integrations

Labs, Scans and Insurance

Digital impressions, lab order tracking, and eligibility checks built into the workflow.

  • 3D Scan Viewer
  • Lab Order Tracking
  • Eligibility Verification
Build your idea

Talk to our experts

Scope your own OAT workflow engine with our dental sleep medicine team.

  • Free Consultation

The Problem: Patients Lost in 16 Steps

A patchwork of 4-5 tools let patients fall through the cracks.

15-20 Steps
Oral Appliance Therapy for sleep apnea involves 15–20 discrete clinical steps across multiple providers, labs, and insurance touchpoints. No generic dental software handles this niche workflow, so practices cobble together spreadsheets, fax machines, and 4–5 different systems.
40%
A doctor in Michigan had been treating sleep apnea for 10 years using this patchwork approach. Patients routinely fell through the cracks — sleep tests went unfollowed, appliances ordered but titration never scheduled. Treatment completion was only 40%.
16 Steps
The goal was to build a purpose-built OAT workflow engine that tracked every case through all 16 steps, automated task progression, and ensured zero patients were lost between clinical milestones.

From spreadsheets and fax machines
to a unified workflow engine
for every OAT case

Unify Your OAT Workflow

Our Solution

  • Patient Intake & Screening (Steps 1–4)

    Patient Intake & Screening (Steps 1–4)

    Patient Intake & Screening (Steps 1–4)

    • Digital screening questionnaires (Epworth, STOP-BANG) with auto-scoring
    • Medical and sleep history forms with pre-populated fields
    • Real-time insurance eligibility verification
    • Lab referral generation for Home Sleep Testing
  • Diagnosis & Authorization (Steps 5–7)

    Diagnosis & Authorization (Steps 5–7)

    Diagnosis & Authorization (Steps 5–7)

    • Sleep study results review with OCR auto-extraction of AHI/RDI values
    • Diagnosis and treatment planning tools with clinical decision support
    • Prior authorization submission with auto-populated insurance forms
  • Appliance Fabrication & Delivery (Steps 8–11)

    Appliance Fabrication & Delivery (Steps 8–11)

    Appliance Fabrication & Delivery (Steps 8–11)

    • Digital impression workflow with built-in 3D scan viewer
    • Appliance order submission to manufacturing labs
    • Fabrication status tracking with estimated delivery dates
    • Appliance delivery and initial fitting documentation
  • Treatment & Long-Term Monitoring (Steps 12–16)

    Treatment & Long-Term Monitoring (Steps 12–16)

    Treatment & Long-Term Monitoring (Steps 12–16)

    • Titration visit scheduling with progressive adjustment tracking
    • Follow-up sleep test ordering and efficacy verification
    • Pre/post treatment comparison with visual reporting
    • Annual re-evaluation scheduling and insurance re-authorization
  • Program Analytics & Oversight

    Program Analytics & Oversight

    Program Analytics & Oversight

    • Stage-by-stage funnel shows exactly where patients stall
    • Outcome reporting ties appliance therapy to AHI improvement
    • Complete audit trail across all sixteen workflow steps

Challenges: A Complex Workflow No Generic Software Could Handle

Hover a row to see what changed.

Why This Platform Transforms Sleep Dentistry Operations

We built a purpose-designed OAT workflow engine that manages the complete patient journey — from screening to long-term compliance — with automated case progression, task assignment, and zero-drop-off tracking.

The Impact: Every Case Completes, Every Patient Is Tracked

Every number below was measured in production after launch — not projected in a pitch deck.

100%

OAT Steps Tracked — In One System vs. 4–5 Typically

88%

Treatment Completion — Up from 40%

8 Wks

Avg Case Duration — Down from 6 Months

Zero

Patients Lost — Between Clinical Steps

Global presence

Three offices. One team.

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